Processing of (personal) data by the entity in charge of the online application process

General
We provide you with this privacy policy, which relates exclusively to the data collected in the context of the online application process, in order to inform you about how we handle your personal data collected in the context of the application process.

Responsible body
The responsible body within the meaning of data protection law is:
GBG Forschungs GmbH
Dornhofstrasse 10
63263 Neu-Isenburg
Phone: +49 6102 7480-0Entry in the commercial register 
Registration number: 40477 
Registration court: Offenbach District Court 
Data protection officer: privacy@gbg.de or phone +49 61027480-461

Personal data in the context of the application process
Personal data is information about the personal or factual circumstances of a specific or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (in)directly associated with your real identity, on the other hand, is not personal data.
 
Basis and purposes for the processing of personal data in applications and in the application process
If you apply to us electronically, i.e. by e-mail or via our web form, we collect and process your personal data for the purpose of handling the application process and for the implementation of pre-contractual measures (GDPR Art 6 (1) lit b). By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you transmit personal data to us, which we use and store exclusively for the purpose of your job search/application. In particular, the following data is collected:
[Please check the data collected from you:] 
Name (first and last name)
AddressEmail addressPhone number
Date of birth
Gender
Salary expectations
LinkedIn profile (optional)Channel how you became aware of usYou also have the option of uploading meaningful documents such as a cover letter, your CV and certificates. This may contain further personal data such as date of birth, address, etc.
Only authorized employees from the HR department or employees involved in the application process have access to your data. In principle, personal data is stored exclusively for the purpose of filling the vacant position for which you have applied.
 
Data storage period
Your data will be stored for a period of 12 months after the end of the application process. This is usually done to fulfil legal obligations or to defend against any claims arising from statutory provisions and in the event of the resumption of the respective filling process in temporal connection with the original end of the application process, for example in the event of non-appearance by the selected candidate. We are then obliged to delete or anonymise your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of women or men in applications, number of applications per period, etc.). In addition, with your prior consent, we reserve the right to store your data for inclusion in our "Talent Pool" for 24 months after the end of the application process in order to identify any other interesting positions for you. This also applies, for example, to applications for an apprenticeship or internship.

If you receive an offer for employment with us as part of the application process and accept it, we will store the personal data collected during the application process for at least the duration of the employment relationship.
 
Disclosure of data to third parties
The data transmitted as part of your application will be transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel management and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our processor in accordance with Art. 28 GDPR. The basis for the processing is a contract for order processing between us as the responsible body and Personio.

Rights of data subjects
If personal data is processed by us as the responsible body, you as a data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR) depending on the legal basis and purpose of the processing, in particular the right to information (Art. 15 GDPR), the right to rectification (Art. 16 GDPR), the right to erasure (Art. 17 GDPR), the right to restriction of processing (Art. 18 GDPR),  Right to data portability (Art. 20 GDPR), right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 III GDPR. Please contact our data protection officer to assert your rights as a data subject with regard to the data processed in this online application process (see section 2.).

Final provisions
We reserve the right to amend this privacy policy at any time so that it always complies with current legal requirements or to reflect changes to the application process or similar. If you visit this recruiting page again or apply again, the new privacy policy will apply. In addition to this privacy policy, you can also view our general privacy policy on https://www.gbg.de/datenschutz.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.